Advancement in technology and internet has influenced most activities in the recent times. Video conferencing comes as a relief to most companies that have been struggling with various demerits of traditional meetings. It is possible to hold a meeting with different participants who do not have a physical presence, but they can make their contributions from wherever they are through video conferencing. Video conferencing is not a new thing, but people have been hesitant to use it because it was thought to be expensive and by then, most people did not have advanced devices that they could use for video conferencing. With the affordability of mobile devices and smartphones and user-friendly features of video conferencing applications, many people are currently enjoying the video conferencing services. This article examines some of the benefits that accrue from the use of video conferencing by organizations.
You can video conference with several people – Most people find it challenging to differentiate between video conferencing and video calling. Video calling is a one to one video communication, and it involves only two parties while video conferencing involves many participants communication through a video where they see and talk to one another. Therefore, it is essential for holding meetings involving many people as long as they have reliable and stable internet access and smartphones or any other similar devices.
It is affordable and minimizes costs – It is quite expensive to hold a meeting because you will have to cater for various expenses such as accommodation, transport and hiring the meeting place and the costs can be overwhelming if the meeting runs for some days. Conventionally, people can travel long distances to attend meetings and can be expensive and such people might experience fatigue during the meeting. There are other related costs such as accommodation and meeting venue, and you can avoid all the costs by choosing to do the meeting through video conference.
Supervising employees – In organizations where staff members are out of the office to do their work in the field, it can be quite cumbersome to monitor them and know precise places that they are at the field. Video conference makes it possible to communicate with field employees and supervise the job that they are doing on the field because you can see some of the activities that they do. For that matter, video conferencing in an organization is crucial to ensure that workers are productive and that has a positive impact on the performance of your business.
Crucial for telecommuting – Have you ever heard about those people who can work from home, but they only go to the office once in a while? However, that does not mean that offices are irrelevant because you can go there when you are needed. However, video conferencing facilitates communication with co-workers and also giving progress reports to superiors.